PLEASE NOTE: All communications will be sent to the author marked as the PRESENTING author in the original research abstract submission form. If the presenting author will change, please contact speakers@neurocriticalcare.org.
IMPORTANT INFORMATION REGARDING YOUR PRESENTATION
We are looking forward to your poster presentation at the NCS Annual Meeting. Please refer to your Presenter Letter sent to you on Thursday, July 11, for your designated Poster Presentation Day. You are designated to present either on Day 1 or Day 2. Please plan your travel accordingly. If you have questions, please contact speakers@neurocriticalcare.org.
Critical Deadlines
Sunday, July 14
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Acceptance confirmation deadline. Log in to the Presenter Portal to complete Stage 2 to confirm your acceptance.
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Wednesday, July 31
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Registration deadline. Presenters are responsible for all registration, travel and housing costs and fees.
- The presenting author is required to register for the NCS Annual Meeting by Wednesday, July 31. If you have requested publication in NCS's journal, Neurocritical Care during the submission process, failure to register by Wednesday, July 31, will result in the removal of your abstract from publication. Contact speakers@neurocritical.org if a co-author who is not presenting registered.
- At least one (1) author must be available to present during the abstract's assigned “Meet the Poster Authors” session. If you are unable to attend the full annual meeting, you must still register and attend the required “Meet the Poster Authors” session on your assigned day/time.
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Monday, August 12
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Deadline to withdraw your abstract.
- If an accepted abstract will be presented identically at another meeting, the author will be required to withdraw from the NCS Annual Meeting by August 12. It is the responsibility of the author to ensure they are not in violation of another meeting’s policy when submitting to the NCS 22nd Annual Meeting
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Thursday, September 5
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Presenter hotel reservation deadline.
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Monday, October 14
7:00 a.m. - 4:00 p.m. PT
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Day 1 Poster Presenter Set-Up Period.
Day 1 Presenters are required to set up their posters in the Poster Hall on Monday, October 14, between 7:00 a.m. and 4:00 p.m. PT. Please plan your travel accordingly
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Tuesday, October 15
4:00 p.m. - 5:00 p.m. PT
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Meet the Poster Authors Session 1 & Distinguished Poster Rounds
Day 1 Presenters are required to be in front of their poster in the Poster Hall to discuss their findings with attendees.
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Tuesday, October 15
5:00 p.m. - 5:45 p.m. PT
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Day 1 Poster Presenter Take Down
All Day 1-only posters must be claimed. Any Day 1-only posters remaining after 5:45 p.m. will be discarded.
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Wednesday, October 16
7:00 a.m. - 1:15 p.m. PT
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Day 2 Poster Presenter Set Up
Please plan your travel accordingly or have a colleague hang up your poster.
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Wednesday, October 16
2:45 p.m. - 3:45 p.m. PT
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Meet the Poster Authors Session 2
No distinguished professor rounds. Presenters are required to be in front of their poster in the Poster Hall to discuss their findings with attendees.
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Wednesday, October 16
3:45 p.m. - 4:30 p.m. PT
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Day 2 Poster Presenter Take Down
All posters must be claimed. Any posters remaining after 4:30 p.m. will be discarded.
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Acceptance Confirmation – Due Sunday, July 14
The deadline to confirm your poster acceptance is Sunday, July 14. To accept, please log into the Presenter Portal to complete BOTH of the action items below:
- Confirm in your "My Submissions" section. Only the Presenting Author is required to confirm the acceptance.
- Complete Stage 2 in your "My Submissions" section.
If you require assistance, or if there is a presenter change at a later date, please email speakers@eurocriticalcare.org. There is no virtual option to present your poster and there is no option for virtual posters in the mobile app.
Poster Guidelines
You are responsible for printing poster and bringing your poster to the NCS Annual Meeting. Please download and save the NCS Annual Meeting Poster Guidelines. Your printed poster should not exceed 90 inches wide by 42 inches high (90” width x 42” height) AND/OR should not exceed 228.6 centimeters in width by 42 centimeters in height (228.6 cm width x 106.68 cm height). Posters are required to adhere to these guidelines. You may use the NCS Annual Meeting PowerPoint Template for creating your poster (optional).
On-site printing
We recommend printing your poster ahead of time through the FedEx Office Print Center located at the Manchester Grand Hyatt San Diego and picking it up when you arrive at the meeting. Click here for more information.
FedEx Office Print Center Hours
- Monday: Closed
- Tuesday – Friday: 7:30 a.m. - 6:00 p.m.
- Saturday: 8:00 a.m. - 4:00 p.m.
Poster Hall Presentation Day 1 and Day 2
Poster Presenters will now present their poster on Day 1 OR Day 2. The Presenting Author is required to set up their poster on their assigned poster board, attend their designated poster session, stand in front of their poster for the full hour to discuss their research with attendees, and remove their poster by the removal deadline. There is no virtual option to present your poster.
Please plan your travel accordingly to set up your poster and present your poster at your specific designated time or ensure a colleague can do so on your behalf. There will be no exceptions or rescheduling of your designated presentation day. We strongly recommend printing your poster ahead of time through the FedEx Office Print Center located at the Manchester Grand Hyatt San Diego and picking it up when you arrive at the meeting. Click here for more information.
If you have questions about your presentation day, please contact speakers@neurocriticalcare.org
Poster Hall Day 1 Presenter Set Up, Presentation and Removal Details:
- Set-Up Time: Monday, October 14, 7:00 a.m. - 4:00 p.m. PT in the Poster Hall.
- You will receive your specific poster board number two weeks before the annual meeting occurs.
- Poster Hall Day 1 (required): Tuesday, October 15, 4:00 p.m. - 5:00 p.m. PT.
- This session will include Distinguished Professor Rounds.
- Removal Time: Tuesday, October 15, 5:00 p.m. - 5:45 p.m. PT
Poster Hall Day 2 Presenter Set Up, Presentation, and Removal Details:
- Set-Up Time: Wednesday, October 16, 7:00 a.m. - 1:15 p.m. PT in the Poster Hall.
- You will receive your specific poster board number two weeks before the annual meeting occurs.
- Poster Hall Day 2 (required): Wednesday, October 16, 2:45 p.m. - 3:45 p.m. PT.
- This session will NOT include Distinguished Professor Rounds.
- Removal Time: Wednesday, October 16, 3:45 p.m. - 4:30 p.m. PT
Registration and Publication – Due Wednesday, July 31
The presenting author is required to register for the NCS Annual Meeting by Wednesday, July 31. If you have requested publication in NCS's journal, Neurocritical Care, during the submission process, failure to register by Wednesday, July 31, will result in the removal of your abstract from publication. Contact speakers@neurocritical.org if a co-author who is not presenting registered.
At least one (1) author must be available to present during the abstract's assigned “Meet the Poster Authors” session. If you are unable to attend the full annual meeting, you must still register and attend the required “Meet the Poster Authors” session on your assigned day/time.
Additionally, NCS is proud to offer grant opportunities to support the attendance of neurocritical care professionals at the 22nd NCS Annual Meeting. Grants for travel and family care are available to NCS members.
Poster Presenters are responsible for all registration, travel, housing, and additional fees.
Hotel Information – Due Thursday, September 5
The housing deadline for presenters is Thursday, September 5. For more information, click here. You are responsible for all travel and housing costs and associated fees.
Distinguished Professor Rounds – Tuesday, October 16
Based on reviewer scores, the top 10% of posters will be selected to be part of Poster Distinguished Professor Rounds that will be held during poster hall hours on Tuesday, October 15, 4:00 p.m. - 5:00 p.m. PT. Distinguished Professors will receive a notification and further instructions, if selected. Distinguished Posters will stay up BOTH days, but only present during Day 1.
Abstract Awards and Clinical Trials Acceptance Types. PLEASE NOTE: All communications will be sent to the author marked as the PRESENTING author in the original research abstract submission form. If the presenting author will change, please contact speakers@neurocriticalcare.org.
Additional Resources
Adult Learning Guidelines
Presentation Guidelines & Resources
Critical Deadlines
Monday, June 24
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Deadline fro acceptance confirmation and completecomplete Stage 2 (upload bio, headshot, credentials, and complete financial disclosure. Log into the Presenter Portal > My Submissions > Stage 2 to complete these action.
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Wednesday, July 31
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Registration deadline. Please refer to your acceptance email for registration instructions.
- The presenting author is required to register for the NCS Annual Meeting by Wednesday, July 31. If you have requested publication in NCS's journal, Neurocritical Care during the submission process, failure to register by Wednesday, July 31, will result in the removal of your abstract from publication. Contact speakers@neurocritical.org if a co-author who is not presenting registered.
- The presenting author is required to register for the NCS Annual Meeting by Wednesday, July 31. If you have requested publication in the NCS Journal Neurocritical Care during the submission process, failure to register by Wednesday, July 31, will result in the removal of your abstract from publication.
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Monday, August 12
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Deadline to withdraw abstract.
- If your accepted abstract will be presented identically at another meeting, the author will be required to withdraw from the NCS Annual Meeting by August 12. It is the responsibility of the author to ensure they are not in violation of another meeting’s policy when submitting to the NCS 22nd Annual Meeting
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Thursday, September 5
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Presenter hotel reservation deadline. Presenters are responsible for all travel and housing costs and associated fees. |
Monday, September 16
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Draft PowerPoints due to the Presenter Portal > My Submissions > Stage 3.
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Monday, October 7
12:00 p.m. PT
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Speaker Orientation - Register
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Monday, October 7
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Final PowerPoint due. Upload to the Presenter Portal > My Submissions > Stage 4.
Follow the format for naming your presentation: NCS2024_Insert SpeakerName_SessionTitle.pptx
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Session & Additional Award Information
You are required to present your abstract as part of the oral platform session in person. There will be no virtual presentation option. Please refer to your specific acceptance email for your session information and any other individual details. Contact speakers@neurocriticalcare.org for your email to be resent.
Acceptance Confirmation & Additional Speaker Information – Due Monday, June 24
The deadline to confirm your oral platform acceptance and complete Stage 2 to provide your additional speaker information is Monday, June 24.
Registration and Publication – Due Wednesday, July 31
The presenting author is required to register for the NCS Annual Meeting by Wednesday, July 31. If you have requested publication in NCS's journal, Neurocritical Care, during the submission process, failure to register by Wednesday, July 31, will result in the removal of your abstract from publication. Contact speakers@neurocritical.org if a co-author who is not presenting registered.
NCS is proud to offer grant opportunities to support the attendance of neurocritical care professionals at the 22nd NCS Annual Meeting, taking place in person in San Diego, CA, October 14-17, 2024. Grants for travel and family care are available to NCS members. For more information, click here.
Hotel Information – Due Thursday, September 5
The housing deadline for presenters is Thursday, September 5. For more information, click here.You are responsible for all travel and housing costs and associated fees.
Draft PowerPoint Presentation - Due Monday, September 16
Please upload your final presentation to the Presenter Portal in Stage 3. You can access this stage in your “My Submissions” tab.
Final PowerPoint Presentation – Due Monday, October 7
Please upload your final presentation to the Presenter Portal in Stage 4. You can access this stage in your “My Submissions” tab.
Oral Abstract Presenters are required to upload their presentations from a USB flash drive in the Speaker Ready Room by 5:00 p.m. PT the day before your presentation. This will allow the onsite audiovisual team to ensure your presentation is correctly set-up for your session. Please plan for this requirement when registering.
Please note: You will still need to check in at the Speaker Ready Room even if you uploaded your PowerPoint in the speaker portal. Please see Speaker Ready Room dates and times below.
There will also be a Speaker Orientation Virtual Meeting on Monday, October 7. Please register for the orientation here.
Speaker Ready Room
Speakers are required to check in at the Speaker Ready Room, (Solana Beach A (Seaport Tower - 3rd Floor) when they arrive on-site to provide the AV team with their final PowerPoint presentations the evening before their session. Visit this room by 5:00 p.m. PT the day before your session to ensure your presentation will be properly displayed. Speakers are still required to check into the Speaker Ready Room even if they uploaded their final presentation to the speaker portal. This is also a space for speakers to test their PowerPoint, test video elements or practice presenting.
Location: Solana Beach A (Seaport Tower - 3rd Floor)
Hours (All times listed in PT)
- Monday, October 14 | 7:00 a.m. - 5:00 p.m.
- Tuesday, October 15 | 7:00 a.m. - 5:00 p.m.
- Wednesday, October 16 | 7:00 a.m. - 5:00 p.m.
- Thursday, October 17 | 7:00 a.m. - 10:00 a.m.